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Archived updates for Wednesday, June 20, 2007

Top Ten eFiling Errors at the USPTO

According to the USPTO, the most common e-filing mistakes are:
  1. Not including all documents in the filing as would be done in paper.

  2. Not calling the Electronic Business Center when there is a question or when encountering a problem which leads to later filing dates and late fees/surcharges.

  3. Not indicating Customer Number as correspondence address in their attached documents such as the Transmittal letter, ADS, Oath/Declaration.

  4. Filing a continuation/continuation-in-part/divisional as follow-on submissions to priority application. You should file these as a new application.

  5. Changing the original font rather than embedding the font to fix a "non-embedded fonts" error message. You should:

    Use ABXPDF writer,
    Print to Image in Adobe Professional 7.0,
    Utilize the Adobe .JobOptions with Adobe Professional 8.0,
    Or contact the Electronic Business Center.

  6. Not choosing all fees that apply to the filing on the "Calculate fees" screen.

  7. Indicating the total amount of claims resulting in overcharging -- You should indicate the amount of claims in excess of 20 total claims and 3 independent claims.

  8. Not indexing Amendment parts correctly -- The cover sheet/transmittal letter should NOT be indexed using the Amendment type document descriptions (i.e. Amendment after Non-Final, Preliminary Amendment). The annotated application part should NOT be indexed using the document description "Applicant Arguments/Remarks Made in Amendment." Only the formal "clean copy" of the application part should be indexed using the application part document descriptions (i.e. specification, claims, drawings).

  9. Not indexing RCE submissions correctly -- This should be indexed under "Request for Continued Examination" instead of "Amendment Submitted/Entered with Filing of CPA/RCE."

  10. Not including Provisional cover sheet with Provisional application filing.
    An ADS or Provisional cover sheet is required for provisional application filings and should be indexed under "General Transmittal - Transmittal of New Application" instead of "Miscellaneous. Incoming letter."

If you are interested in learning more about key findings from the EFS-Web Best Practices Forum, please send an email to:

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If you have any specific questions about EFS-Web, PAIR, PKI or any other component of our e-Commerce initiative, please contact the EBC Customer Service Center at 866 217-9197 (toll-free) or 571-272-4100 or send e-mail to

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Anonymous Anonymous said...

Some of the items in this list (e.g., #8) are confusing and contradictory. What is the source of this list so I can verify the accuracy? Thanks, Mary

June 28, 2007 2:31 PM  
Blogger Bill Heinze said...

If you send me you e-mail address, I would be pleased to forward the original information from the USPTO.

--Bill Heinze,

July 02, 2007 6:34 PM  
Blogger Bill Heinze said...

If you send me you e-mail address, I would be pleased to forward the original information from the USPTO.

--Bill Heinze,

July 02, 2007 6:34 PM  
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